eDoX :: FAQs

What are the hardware requirements?

eDoX can normally be run using your existing network hardware. Workstations require Pentium machines with at least 32 MB RAM (64 MB Recommended). For multiple users you will need a network server running Microsoft NT. If you have a large number of documents to store you may want to add a large hard drive to your network for document storage. As with any enterprise, you should also have an adequate backup system in place. You will need a scanner with an auto-document feeder for paper documents. Scanner speed will depend on your daily scanning needs.

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Are documents stored in a proprietary format?

No, computer-generated documents are stored in their native format. Image documents are stored as standard TIFF files viewable on any Windows PC using the operating systems own imaging system. You can export or email a document from eDoX and any user with a Windows PC and the documents source program can open, view and edit almost any document.

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Does the software provide image compression?

Yes, eDoX uses state-of-the-art industry compression techniques on scanned documents. A page of black and white text using compression is usually about 10 - 15 KB, allowing you to store millions of documents on a single hard drive.

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Can anyone view or edit eDoX documents using Windows Explorer or any other file manager?

No, all documents are stored in the eDoX database and cannot be viewed or edited outside the program. This prevents anyone from accidentally or maliciously deleting or misplacing a document on a hard drive.

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Can I control access to documents?

Yes, eDoX uses a password protection security methodology that will allow an owner to choose user rights for access and data management.

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What kind of documents can I store in eDoX?

A document can be any computer-generated file or scanned in image. If the document is a computer-generated file (i.e. Word, Excel, PowerPoint, WAV, MPG, etc.) it will be opened to view and edit by its source program as long as you have the source program installed on that local workstation and is registered in the Windows Registry. An image file is viewed and annotated using the eDoX image viewer.

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Is there any limitation on the number of documents I can store?

No, each Drawer is a separate database holding up to 2 billion documents and you can create an unlimited number of Drawers. The only limitation is the amount of storage available in your computer system.

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Is there any limitation on a document's physical size (i.e. pages, dimensions, etc.)?

No, we have clients who have more than 3000 documents per index card.

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Can I add user-defined index fields to create my own document profiles?

Yes, eDoX allows you to create an unlimited number of Index Sets(Templates) each with unlimited user-defined fields.

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Can I sort and group my documents?

Yes, you can sort and group the contents of a folder or query list using simple drag and drop. In addition you can add summary fields for sum, count, minimum, maximum and more.

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Can I OCR my documents and search through the full text?

Yes, eDoX provides you with built-in OCR. OCR a scanned in or image document and you can search the full text using the search engine.

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Can I set up the program to automatically OCR my documents?

Yes, you can set the program to automatically OCR your documents and run the OCR or you can send the documents to the Processing Queue and run the OCR when your network is less trafficked during overnight hours.

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Can I add additional pages to a an existing document?

Yes, you can either insert new scanned in pages or append them to the end of an image document.

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Can I add comments or notes to be attached to a document?

Yes, you can use the Document Text Field for a document to add notes or comments. Notes or comments entered into a the Document Text Field will be searchable in a full text search.

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Can I link a document to a web page or other document?

Yes, you can add a hypertext annotation to an image document that will automatically bring up either a web site URL or a file on any network or local drive.

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Can I add annotations to an image document?

Yes, eDoX comes with a full set of annotation tools including highlighter, redaction, hyperlink, rubber stamp and more.

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Does eDoX support all Windows platforms?

Yes, including Windows 9X,Windows 2000, Windows NT, Windows XP.

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Can more then one user search for and view a document at the same time?

Yes, multiple users can search for and view documents at the same time.

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Does the program provide for the ability to assign ownership to a document?

Yes, the user that creates the document is the default owner and can set security rights to that document.

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Does the program allow for version control?

Yes, you can set versioning as either a default or on a document by document basis. Document versions are tracked by time and date of modification and author.

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Can a user check-out a document for editing and notify other users who request that document that it is unavailable?

Yes, using the check-in/check-out feature of the program users can check out a document. When another user requests that document a dialogue box comes up with a note from the user who has checked the document out.

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Does the program provide an easy method of backing up data?

Yes, the Backup Manager module helps you to schedule the daily/weekly or monthly backups quite easily through a user friendly wizard.

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Can I archive my data to CD-R?

Yes, by using eDoX Mobile Module, you can copy the desired documents on the CD-R.

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